CONTINUING RESOLUTIONS

OF THE COUNCIL

OF SAINT PAUL LUTHERAN CHURCH

Section 8-Council Secretary

R8.01. This section contains all continuing resolutions regarding the Secretary of the Council of St. Paul Lutheran Church.

R8.02. The Secretary is appointed annually by the Congregation Council from its membership for a one-year term beginning in May or June.

R8.03. Specific duties and responsibilities of the Secretary of the Council are as follows:

a. Shall record and report all actions at both regularly scheduled and specially called meetings of the Council and the Congregation.

b. Shall distribute approved monthly minutes to the church office for filing, to the web site for posting, and have copies of minutes available to the congregation.

c. Shall send approved monthly action items to the church office to be published in the Acts.

d. Shall conduct such correspondence as deemed necessary by the Council or the Congregation.

e. Shall be responsible for all notices of Congregation meetings provided for in the Constitution or By-Laws.

f. Shall notify each member of the Council as to the specific date, time and place of all special Council meetings and shall request the date, time and place for the meeting following the established procedure through the Church Office.

g. Shall along with Executive Committee prepare the agenda for meetings of the Council and of the Congregation.  Shall notify all Council members with the agenda and post the agenda prior to all meetings of the Council and of the  Congregation.

h. Shall keep an Annual Calendar listing in each month the actions needed to be taken by the Council.

i. Shall keep a list of the beginning and ending dates for the terms of the Council members.

j. Shall have custody of the archives of the Congregation, and all legal and corporate documents, and shall obtain legal counsel when deemed necessary by the Council.

k.  Shall be appointed by the President to preside over Council or Congregational meetings if neither the President nor the Vice President is able to preside at the meeting.  This appointment may be a standing appointment.